Course curriculum

  • 01


    • 105 Set Up QuickBooks Online Free Trial

    • 105 Aplos – Set Up Free Trial

    • QuickBooks Documents to Download

    • Aplos Documents to Download

    • 107 QuickBooks Online Free Test Drive

    • 110 Quickbooks Objectives of Practice Problems

    • 111 Quickbooks Reports

    • 112 Navigating QuickBooks Online

  • 02

    Turn On Class Tracking Feature and Add Classes

    • 120 Quickbooks Turn on Class Tracking

    • 120 Aplos Set up Funds & Tags

    • 121 Quickbooks Add Classes

    • 121 Aplos Fund Raising Purposes

  • 03

    Record Donations & Pledges

    • 124 Quickbooks Custom Donation Form

    • 125 Aplos Office Space Donated

    • 125 Quickbooks Office Space Donated

    • 130 Quickbooks Cash Donation

    • 130 Aplos Cash Donation

    • 131 Quickbooks Make Deposit

  • 04

    Enter Pledges & Track Restricted Items

    • 133 Quickbooks Pledge Customize Form

    • 134 Quickbooks Set Up Sub Customer & Projects

    • 135 Quickbooks Pledge

    • 135 Aplos Pledge

    • 136 Quickbooks Alternative Method To Track Restricted Items

    • 140 Quickbooks Government Grants

    • 145 Quickbooks Salaries Expense

    • 145 Aplos Salaries Expense

    • 150 Quickbooks Donor Pledge for Construction Project

    • 150 Aplos Donor Pledge for Construction Project

  • 05

    Purchase & Donation of Fixed Assets & Recording Expenses

    • 155 Quickbooks Donation & Purchase of Furniture

    • 155 Aplos Donation & Purchase of Furniture

    • 160 Quickbooks Month End Expenses

    • 160 Aplos Month End Expenses Part 1

    • 162 Aplos Month End Expenses Part 2

  • 06

    Enter Month End Adjusting Entries

    • 164 Quickbooks Adjusting Entries

    • 165 Aplos Adjusting Entries

  • 07

    Allocation of Expenses Using Classes

    • 170 Quickbooks Allocate Expenses to Classes

    • 170 Aplos Allocate Expenses to Categories Par 1

    • 171 Quickbooks Allocate Expenses to Classes Part 2

    • 171 Aplos Allocate Expenses to Categories Part 2

  • 08

    Recording Net Assets Released from Restriction & Closing Process

    • 172 Quickbooks Net Assets Released From Restriction

    • 172 Aplos Net Assets Released From Restriction

    • 175 Quickbooks Closing Entries

    • 175 Aplos Closing Entries

  • 09

    Generating and Analyzing Financial Statements

    • 180 Quickbooks Statement of Financial Position

    • 185 Quickbooks Statement of Activities

    • 185 Aplos Statement of Activities Formatting

    • 186 Aplos Statement of Activities Export

    • 187 Quickbooks Expenses by Nature & Function

    • 187 Aplos Expenses by Nature & Function

    • 190 Quickbooks Restricted Net Asset Detail Report

    • 190 Aplos Restricted Net Asset Detail Report

    • 192 Aplos Format Statement of Financial Position

    • 194 Aplos Statement of Financial Position

  • 10

    Example Problem In Excel

    • 14nn Not-For-Profit Part 1 Transactions

    • 14nn Not-For-Profit Part 2 Expense Allocation

    • 14nn Not-For-Profit Part 3 Closing Entries

    • 14nn Not-For-Profit Part 4 Statement of Financial Position

    • 14nn Not-For-Profit Part 5 Statement of Activities

    • 14nn Not-For-Profit Part 6 Statement of Cash Flows

    • 14nn Not-For-Profit Part 7 Reporting of Expenses by Nature and Function


This course in progress.

Learners will understand how to set up QuickBooks Online & Aplos accounting software.

QuickBooks Online is very popular accounting software. Aplos is less popular but is specially designed for Not for Profit Accounting.

The course will show how to use free resources to optimize learning.

We will demonstrate the use of funds and tags to generate Not for Profit reports.

The course will demonstrate how to enter and track restricted resources.

We will enter month end adjusting entries.

Learners will see how to allocate expenses to programs and administrative categories.

We will record net assets released from restriction.

The course will show how to generate, analyze, memorize, & export to Excel financial reports.

Robert (Bob) Steele CPA CGMA CPI MStax


Through working with students from many different schools, Mr. Steele has learned best practices for helping people understand accounting fast. Learning new skills and finding the best way to share knowledge with people who can benefit from it is a passion of his.

Mr. Steele has experience working as a practicing Certified Public Accountant (CPA), an accounting and business instructor, and curriculum developer. He has enjoyed putting together quality tools to improve learning and has been teaching, making instructional resources, and building curriculum since 2009. He has been a practicing CPA since 2005. Mr. Steele is a practicing CPA, has a Certified Post-Secondary Instructor (CPI) credential, a Master of Science in taxation from Golden Gate University, a Bachelor’s Degree in Business Economics with an emphasis in accounting from The University of California Santa Barbara, and a Global Management Accounting Designation (CGMA) from The American Institute of CPA (AICPA).

Mr. Steele has also authored five books that can be found on Amazon or in audiobook format on Audible. He has developed bestselling courses in accounting topics including financial accounting and QuickBooks accounting software.

In addition to working as an accountant, teaching, and developing courses Mr. Steele has helped create an accounting website at accountinginstruction, a YouTube channel called Accounting Instruction, Help, and How Too, and has developed supplemental resources including a Facebook Page, Twitter Page, and Podcasts that can be found on I-tunes, Stitcher, or Soundcloud. Mr. Steele’s teaching philosophy is to make content applicable, understandable, and accessible.

Adult learners are looking for application when they learn new skills. In other words, learners want to be able to apply skills in the real world to help their lives. Mr. Steele’s formal accounting education, practical work experience, and substantial teaching experience allow him to create a curriculum that combines traditional accounting education with practical knowledge and application. He accomplishes the goals of making accounting useful and applicable by combining theory with real-world software like Excel and QuickBooks.

Many courses teach QuickBooks data entry or Excel functions but are not providing the real value learners want. Real value is a result of learning technical skills like applications, in conjunction with specific goals, like accounting goals, including being able to interpret the performance of a business.

Mr. Steele makes knowledge understandable by breaking down complex concepts into smaller units with specific objectives and using step by step learning processes to understand each unit. Many accounting textbooks cram way too much information into a course, making it impossible to understand any unit fully. By breaking the content down into digestible chunks, we can move forward much faster.

Mr. Steele also makes use of color association in both presentations and Excel worksheets, a learning tool often overlooked in the accounting field, but one that can vastly improve the speed and comprehension of learning accounting concepts.

The material is also made understandable through the application of concepts learned. Courses will typically demonstrate the accounting concepts and then provide an Excel worksheet or practice problems to work through the concepts covered. The practice problems will be accompanied by an instructional video to work through the problem in step by step format. Excel worksheets will be preformatted, usually including an answer tab that shows the completed problem, and a practice tab where learners can complete the problem along with a step by step presentation video.

Mr. Steele makes learning accounting accessible by making use of technology and partnering with teaching platforms that have a vision of spreading knowledge.