Course curriculum

  • 01


    • QuickBooks Desktop Not for Profit Organizations Overview

    • Backup Files to Download

    • 105 Restore Backup File

    • Excel File to Download

    • 110 Objectives Of Practice Problems

    • Accounting Comic Break

  • 02

    Problem One - New QuickBooks File

    • 2 Problem One New QuickBooks File

    • Excel File To Download

    • QuickBooks Backup Files (Optional)

    • Example Forms We Will Generate

    • 115 New QuickBooks File

    • 120 Turn on Class Tracking

    • 125 Office Space Donated

    • 130 Cash Donation

    • 135 Pledge

    • 140 Government Grants

    • 145 Salaries Expense

    • 150 Donor Pledge for Construction Project

    • 155 Donation & Purchase of Furniture

    • 160 Month End Expenses

    • 165 Adjusting Entries

    • 170 Allocate Expenses to Classes

    • 172 Net Assets Released From Restriction

    • 175 Closing Entries

    • 180 Statement of Financial Position

    • 190 Restricted Net Asset Detail Report

    • 185 Statement of Activities

    • Accounting Comic Break

  • 03

    Problem Two - Multiple Years of Operations

    • 3 Problem Two Multiple Years of Operations

    • Example Forms We Will Generate

    • QuickBooks Backup Files

    • Excel File to Download

    • 305 Restore Backup File

    • 310 Review Practice Problem

    • 315 Cash Received From Grant

    • 320 Contributions, Dues, & Fees

    • 325 Craft Sales & Commission Revenue

    • 330 Interest Income Restricted & Unrestricted

    • 335 Grants Receivable & Deferred Revenue

    • 337 Donated Office Space

    • 340 Month End Expenses

    • 345 Short Term Investment Matures

    • 350 Net Assets Released

    • 355 Net Assets Released # 2

    • 360 Allocate Expenses by Function

    • 365 Pay Payable

    • 370 Closing Entries

    • 375 Statement of Financial Position

    • 380 Statement of Activities

    • 390 Restricted Net Asset Detail Report

    • Accounting Comic Break

  • 04

    Problem Three - Not for Profit College

    • 4 Problem Three Not for Profit College

    • QuickBooks Backup Files

    • Excel File to Download

    • 510 Restore Backup File

    • 512 Review Practice Problem Private College

    • 515 Tuition & Fees

    • 520 Tuition Waiver For Student Work

    • 530 Pledges & Contributions

    • 535 Cash Received Contributions & Pledges

    • 540 Cash Received For Tuition On Account

    • 545 Deposit Returned

    • 550 Expenses

    • 560 Restricted Assets Released

    • 565 Pay Cash On Account

    • 670 Investment Income Received

    • 675 Record Allowance & Depreciation

    • 680 Unearned Revenue Adjusting Entry

    • 685 Gain On Investment Adjusting Entry

    • 700 Closing Entries

    • 710 Financial Statements

    • Accounting Comic Break


QuickBooks Desktop Not for Profit Organizations will provide the tools to enter data into QuickBooks for a not for profit organization.

This QuickBooks course will consist of three comprehensive practice problems. One problem will be for a charitable organization, one for a health care organization, and one for a not for profit school.

We will learn how to set up a QuickBooks file for a not for profit organization.

The course will show how to create a chart of accounts and items list for a not for profit organization.

Learners will learn how to enter data into the QuickBooks system using forms.

We will learn how to customize forms so that they can be used to provide to donors.

The course will show how to generate and analyze reports. We will also learn how to print, display, and distribute reports.

Learners will learn how to use the QuickBooks class feature to categorize expenses as restricted or unrestricted. We will also learn to use the job costing feature to track each restricted item in detail.

The course will provide backup files that allow learners to jump forward or rework any part of the comprehensive problem.

We will also provide Excel files as we work through the problem. We will break each comprehensive problem done and enter it into the system one journal entry at a time. We will show how the journal entry would be entered using debits and credits in Excel first, and then enter the transaction into QuickBooks. Excel is a more transparent system, making it easier to see and understand the connections. Once we understand the objective, we will then move to QuickBooks to enter the data. The system of first Entering data into Excel to understand the objective will be very useful when we need to use more complex features like class tracking and job costing.

Robert (Bob) Steele CPA CGMA CPI MStax


Through working with students from many different schools, Mr. Steele has learned best practices for helping people understand accounting fast. Learning new skills and finding the best way to share knowledge with people who can benefit from it is a passion of his.

Mr. Steele has experience working as a practicing Certified Public Accountant (CPA), an accounting and business instructor, and curriculum developer. He has enjoyed putting together quality tools to improve learning and has been teaching, making instructional resources, and building curriculum since 2009. He has been a practicing CPA since 2005. Mr. Steele is a practicing CPA, has a Certified Post-Secondary Instructor (CPI) credential, a Master of Science in taxation from Golden Gate University, a Bachelor’s Degree in Business Economics with an emphasis in accounting from The University of California Santa Barbara, and a Global Management Accounting Designation (CGMA) from The American Institute of CPA (AICPA).

Mr. Steele has also authored five books that can be found on Amazon or in audiobook format on Audible. He has developed bestselling courses in accounting topics including financial accounting and QuickBooks accounting software.

In addition to working as an accountant, teaching, and developing courses Mr. Steele has helped create an accounting website at accountinginstruction, a YouTube channel called Accounting Instruction, Help, and How Too, and has developed supplemental resources including a Facebook Page, Twitter Page, and Podcasts that can be found on I-tunes, Stitcher, or Soundcloud. Mr. Steele’s teaching philosophy is to make content applicable, understandable, and accessible.

Adult learners are looking for application when they learn new skills. In other words, learners want to be able to apply skills in the real world to help their lives. Mr. Steele’s formal accounting education, practical work experience, and substantial teaching experience allow him to create a curriculum that combines traditional accounting education with practical knowledge and application. He accomplishes the goals of making accounting useful and applicable by combining theory with real-world software like Excel and QuickBooks.

Many courses teach QuickBooks data entry or Excel functions but are not providing the real value learners want. Real value is a result of learning technical skills like applications, in conjunction with specific goals, like accounting goals, including being able to interpret the performance of a business.

Mr. Steele makes knowledge understandable by breaking down complex concepts into smaller units with specific objectives and using step by step learning processes to understand each unit. Many accounting textbooks cram way too much information into a course, making it impossible to understand any unit fully. By breaking the content down into digestible chunks, we can move forward much faster.

Mr. Steele also makes use of color association in both presentations and Excel worksheets, a learning tool often overlooked in the accounting field, but one that can vastly improve the speed and comprehension of learning accounting concepts.

The material is also made understandable through the application of concepts learned. Courses will typically demonstrate the accounting concepts and then provide an Excel worksheet or practice problems to work through the concepts covered. The practice problems will be accompanied by an instructional video to work through the problem in step by step format. Excel worksheets will be preformatted, usually including an answer tab that shows the completed problem, and a practice tab where learners can complete the problem along with a step by step presentation video.

Mr. Steele makes learning accounting accessible by making use of technology and partnering with teaching platforms that have a vision of spreading knowledge.